Charge Meal Policy- Maine Endwell

CHARGE MEAL POLICY

 

The purpose of this policy is to insure compliance with federal reporting requirements for the Child Nutrition Program and to provide oversight and accountability for the collection of outstanding meal balances. Federal reporting requirements do not allow the Child Nutrition Program to charge meals. Students may pay for meals in advance, at time of purchase or make electronic payments.    

The Maine-Endwell Central School District Board of Education recognizes that, on occasion, students may forget to bring money to school. To ensure that students do not go hungry, but also promote responsible student behavior and minimize the fiscal burden to the district, the Board will allow students who forget money to “charge” the cost of the meals to be paid back at a later date.

Student Charging - A student will be allowed to charge up to five (5) lunches with the cost of these lunches added to their account balance. After five (5) lunch charges, the Food Service office will contact the parent/guardian to inform of these charges and request payment. In the case a student is over the allowable limit of five (5) charges without payment, he or she will be provided with an alternate entrée meal consisting of the peanut butter and jelly sandwich. In the case of food allergies, an alternate meal will be provided. They will have the option to select the remaining components of the meal (fruit/juice, vegetable(s), milk). The cost of this meal will be added to their lunch account and the balance will need to be paid as soon as possible. At breakfast, if the negative balance is exceeded, (five (5) meals x their current lunch cost) only the cold breakfast will be offered. The cost of this charged meal will be added to the student’s account and will need to be paid for as well. This will continue until payment is made. There will be no charging of “extra” items or ala carte (snack) items.

Adult Charging – There will be no adult charging (employees, volunteers, or visitors) of school meals.

Annual Notification – The school district will provide notice to all parents on an annual basis prior to the opening day of school, outlining the requirements of this regulation. The regulation shall also be published in an appropriate school-based publication. 

The Superintendent and his/her staff will develop rules and regulations concerning meal charges.


Charge Meal Policy-Binghamton

Binghamton City Schools is very fortunate to be able to offer each student a 1 nutritious breakfast and 1 nutritious lunch each school day at no cost. All additional items must be paid for at time of purchase. There will be no charging allowed of any extra items. Furthermore all adult purchases must be paid for at time of purchase. There will be no charging of adult meals at any time.


Charge Meal Policy-Chenango Forks

 

School Meals Charge Procedure  Students will be able to charge up to $ 8.10 (3 meals) onto their account.  If a student’s account reaches this charge limit then the student will receive a cheese or peanut butter/jelly sandwich and milk at no charge.   You may prepay your child’s meal by clicking here.  In addition to prepaying for meals, you will also be able to check your child’s account balance and be notified when his/her account balance is low. 


Charge Meal Policy-Chenango Valley

Student Meal Charges

 

 

The Chenango Valley School District Board of Education recognizes that on occasion students may fail to bring meal money to school. To ensure that students do not go hungry and to minimize the fiscal burden to the district, the Board will allow students to “charge” the cost of the meals (breakfast or lunch) to be paid back at a later date subject to the terms in this policy.

 

INTENT

The intent of this policy is to establish and communicate concise, reasonable and updated expectations for staff response associated with requests by individuals to charge meals provided by the Food Service Department.

 

STUDENT MEAL CHARGES (ALL BUILDINGS)

  • A student will be allowed to charge up to $15.00 on each student account balance. When an account (negative) balance exceeds $15.00, the Food Service office will contact the parent/guardian to inform of these charges and request payment. At no time will students be allowed to charge or purchase “extra” items or a la carte (snack) items when a negative balance exists.
  • The student will continue to be offered his/her choice of meal beyond the allowable $15.00 negative account balance and the charges will be added to the student’s account balance.
  • The District will utilize various escalating methods to collect on the overdue debt up to and including utilizing a “collection agency” process.

 
ADULT EMPLOYEES, VOLUNTEERS AND VISITORS

  • Adult charging of school meals is not authorized.

 

ANNUAL NOTIFICATION

The school district will provide notice to all parents on an annual basis prior to the opening day of school outlining the requirements of this policy. The policy shall also be published in an appropriate school-based publication.

 

 


Charge Meal Policy-Deposit

CHARGE MEAL POLICY

The purpose of this policy is to insure compliance with federal reporting requirements for the Child Nutrition Program and to provide oversight and accountability for the collection of outstanding meal balances. Federal reporting requirements do not allow the Child Nutrition Program to charge meals. Students may pay for meals in advance, at time of purchase or make electronic payments.

The Deposit Central School District Board of Education recognizes that, on occasion, students may forget to bring money to school. To ensure that students do not go hungry, but also promote responsible student behavior and minimize the fiscal burden to the district, the Board will allow students who forget money to “charge” the cost of the meals to be paid back at a later date.

Student Charging - A student will be allowed to charge up to five (5) lunches with the cost of these lunches added to his/her account balance. After five (5) lunch charges, the Food Service Manager will contact the parent/guardian to inform of these charges and request payment. While the maximum number of allowable charges is five (5), the Board of Education acknowledges that each student deserves to have the dignity to choose his/her meal regardless of payment status. In the case the student is over the allowable limit of five (5) charges without payment, the student will continue to be offered his/her choice of a USDA approved breakfast or lunch meal. The cost of this meal will be added to the lunch account and the balance will need to be paid as soon as possible. Every effort will be made to collect the payment due on accounts. When an account has a negative balance between $10 and $20, the building principal will contact the parent/guardian to arrange payment. Any accounts having a negative balance of $20 or more will require communication from the superintendent. Account balances and payment collections are not to be discussed with students at any time. In the case that a student does not have money on his/her account, there will be no charging of “extra” items or ala carte (snack) items.

Adult Charging – There will be no adult charging (employees, volunteers, or visitors) of school meals.

Annual Notification – The Food Service Manager will provide notice to all parents on an annual basis prior to the opening day of school, outlining the requirements of this regulation. The regulation shall also be published in an appropriate school-based publication.

The Superintendent and his/her staff will develop rules and regulations concerning meal charges.


Charge Meal Policy-Harpursville

School lunch:  Non-payment for full or reduced price meals charged by students

The purpose of this policy is to insure compliance with federal reporting requirements for the Child Nutrition Program and to provide oversight and accountability for the collection of outstanding meal balances. Federal reporting requirements do not allow the Child Nutrition Program to charge meals. Students may pay for meals in advance, at time of purchase or make electronic payments.

The Harpursville Central School District Board of Education recognizes that, on occasion, students may forget to bring money to school. To ensure that students do not go hungry, but also promote responsible student behavior and minimize the fiscal burden to the district, the board will allow students who forget money to “charge” the cost of the meals to be paid back at a later date.

Student charging - A student will be allowed to charge up to five (5) lunches with the cost of these lunches added to his/her account balance. After five (5) lunch charges, the food service office will inform the parent/guardian of these charges and request payment. While the maximum number of allowable charges is five (5), the board acknowledges that each student deserves to have the dignity to choose his/her meal regardless of payment status. In the case the student is over the allowable limit of five (5) charges without payment, the student will continue to be offered his/her choice of meal. The cost of this meal will be added to the lunch account and the balance will need to be paid as soon as possible. Every effort will be made to collect the payment due on accounts. When an account has a negative balance between $10 and $20, the building principal will contact the parent/guardian to arrange payment. Any accounts having a negative balance of $20 or more will require communication from the superintendent. Account balances and payment collections are not to be discussed with students at any time. In the case that a student does not have money on his/her account, there will be no charging of “extra” items or ala carte (snack) items.

Adult charging – There will be no adult charging (employees, volunteers, or visitors) of school meals.

Annual notification – The school district will provide notice to all parents on an annual basis prior to the opening day of school, outlining the requirements of this regulation. The regulation shall also be published in an appropriate school-based publication.

The superintendent or his/her designee will develop rules and regulations concerning meal charges. First


Charge Meal Policy-Johnson City

MEAL CHARGE POLICY

The Johnson City Central School District Board of Education recognizes that on occasion, younger students may forget to bring meal money to school. To ensure that students do not go hungry, but also to promote responsible student behavior and minimize the fiscal burden to the district, the Board will allow students of particular grade spans who may forget meal money to "charge" the cost of meals to be paid back at a later date subject to the terms in this policy.

Intent

The intent of this protocol is to establish and communicate concise, reasonable and updated expectations for staff response associated with requests by individuals to charge meals provided by Food Services.

Primary School, Intermediate School and Middle School

A child may charge three days maximum [one charge maximum per meal], until after charged meals have been paid. If after three instances when these charges are not paid, a notice/invoice will be provided for the parent/guardian, via the Food Services office after being notified by a member of the school’s Food Services staff.

In the case of subsequent meal charging, the child will be provided with alternate meals rather than the regular school breakfast and/or lunch. These meals will consist of a bowl of cold cereal and white milk for breakfast, and a cheese sandwich and white milk for lunch. In the case of a child who is lactose intolerant, an alternative meal will be provided, if medically appropriate.

The Food Services office will contact the parent and classroom teacher to resolve the matter of unpaid charges. If the parent does not respond within 20 school days, the building principal or designee will initiate family contact to discuss a plan for payment of these charges.

High School

A child enrolled in the high school may not charge meals.

Adult Employees, Volunteers and Visitors

Adult charging of school meals is not authorized.

Additional Parameters for Food Services Staff

Allow charging only for regular meals, meaning what is on the menu, excluding extras and snacks.

Use a computer-generated point of sale system, which identifies and records all meals as well as collects repayments.

Charged meals must be counted and claimed for reimbursement on the day that the student charged [received] the meal, not the day the charge is paid back. When charges are paid, these monies are not to be considered "a la carte" transactions.

Suspected Abuse of This Policy

If Food Services staff suspect that a student may be abusing this policy, written notice will be provided to the parent that if he/she continues to abuse this policy, the privilege of charging meals will be refused.

Annual Notification by Principal

The principal of each grade span will provide notice to all parents on an annual basis prior to the opening day of school, outlining the requirements of this policy. The policy shall also be published in appropriate school-based publications for each grade span.

 


Charge Meal Policy-Newark Valley

SUBJECT: Food Service Meal Charge Policy

 

MEAL CHARGE POLICY

The Newark Valley Central School District Board of Education recognizes that, on occasion, parents may forget to fund their child's account. To ensure that students do not go hungry, the Board will allow students who forget money to "charge" the cost of the meals to be paid back at a later date.

STUDENT CHARGING

A student will be allowed to "charge" lunch, with the cost of these lunches added to their account bal­ ance. During and after these lunch charges, the Food Service department will contact the parent/guardian to inform of these charges and request payment. The balance will need to be paid back as soon as possible. While the District recognizes that there are circumstances that may prevent an immediate repayment, it will make every effort to reclaim these funds in a timely manner. The District further recognizes that this is an issue to be resolved between the Food Service department and the person in parental relationship, not the dependent child.

 

There will be no charging of "extra" items or ala carte (snack) items.

ADULT CHARGING

There will be no adult charging (employees, volunteers, or visitors) of school meals.

       ANNUAL NOTIFICATION

The school district will provide notice to all parents on an annual basis prior to the opening day of school, outlining the requirements of this regulation. The regulation shall also be published in an appropriate school-based publication.

 

 

 

 

 

 

 

Adopted:   December 10, 2012

Revised:   May 22, 2017


Charge Meal Policy-Owego

Click here to view the charge meal policy for K-8 students

Click here to view the charge meal policy for 9-12 students


Charge Meal Policy-Susquehanna Valley

SUBJECT:     CHARGE MEAL POLICY

 

The purpose of this policy is to insure compliance with federal reporting requirements for the Child Nutrition Program and to provide oversight and accountability for the collection of outstanding meal balances. Federal reporting requirements do not allow the Child Nutrition Program to charge meals. Students may pay for meals in advance, at time of purchase or make electronic payments.

 

The Susquehanna Valley Central School District Board of Education recognizes that, on occasion, students may forget to bring money to school. To ensure that students do not go hungry, but also promote responsible student behavior and minimize the fiscal burden to the district, the Board will allow students who forget money to “charge” the cost of the meals to be paid back at a later date.

 

Student Charging

 

A student will be allowed to charge up to five (5) lunches with the cost of these lunches added to their account balance. After five (5) lunch charges, the Food Service office will contact the parent/guardian to inform of these charges and request payment. If the account balance goes over (10) lunch charges the Food Service Dept. and the District Office will reach out to the parents in a joint letter to assist with payment options and make arrangements for payment. At no time will the student be given an alternate meal or stigmatized for an unpaid meal.

 

Adult Charging

 

There will be no adult charging (employees, volunteers or visitors) of school meals.

 

Extra Items

 

At no time will students be allowed to charge or purchase “extra” items or a la carte (snack) items when a negative balance exists.

 

Annual Notification

 

The school district will provide notice to all parents on an annual basis prior to the opening day of school, outlining the requirements of this regulation. The regulation shall also be published in an appropriate school based publication.

 

 

Adopted: 1/18/17


Charge Meal Policy-Tioga

Student Meal Account Charge Procedure

Cashiers will monitor account balances in all schools and will stop ala carte purchases when balance reaches zero. In the elementary schools, snack milk/juice is stopped when the account balance reaches negative $10.00.

Student’s grades 2 – 12 are verbally reminded that their balance is low and that they are out of money.

Once a week for both Elementary and Middle school students, the Head Cashier sends home a small memo (1/5 page) if their balance is below zero. The memo is dated, states the balance, gives information for online pre-payment and reminds parents that ala carte purchases are prohibited when the balance is zero. Memos are placed in teacher’s mailboxes for distribution.

Weekly emails will be sent to families with a negative or low positive balance if they have provided an email address to the district as part of their contact information.

Once a week the Head Cashier monitors negative cash lists for all schools. A FULL PRICED student can charge up to 12 meals and a REDUCED PRICED student can charge up to $10.00. At that time a letter will then be mailed home on Friday stating that effective the following Wednesday charges will no longer be permitted. A peanut butter meal (peanut butter sandwich, two sides and milk) will be offered when needed (student has no money for meal) until the balance is paid in full. Students will not be charged for this meal.

The PRINCIPAL will receive a list of students receiving letters and all CASHIERS are notified.

CASHIERS will remind students that money is needed or that they will need to select a peanut butter meal beginning on Wednesday. A peanut butter meal may be selected for up to five days per incident at no charge to student. Cashiers will count this meal as a new student meal so some reimbursement may be recovered. If the student selects a peanut butter meal for more than five days then the cashier notifies the HEAD CASHIER who will in turn notify the PRINCIPAL.

If the above measures do not resolve the negative meal account balance or if the student continues to require a peanut butter meal beyond five days, the PRINCIPAL will mail home a letter which notifies the parent that report cards will be held until either the balance is paid in full or they contact the Head Cashier and set up a payment plan.

 

Nondiscrimination Statement:

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or incident.

Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the responsible Agency or USDA's TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.

To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at How to File a Program Discrimination Complaint and at any USDA office or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: (1) mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410; (2) fax: (202) 690-7442; or (3) email: program.intake@usda.gov.

USDA is an equal opportunity provider, employer, and lender.


Charge Meal Policy-Union Endicott

MEAL CHARGE POLICY

The Union-Endicott Central School District Board of Education recognizes that, on occasion, students may forget to bring money to school. To ensure that students do not go hungry, but also promote responsible student behavior and minimize the fiscal burden to the District, the Board will allow students who forget money to “charge the cost of the meals to be paid back at a later date.

STUDENT CHARGING

A student will be allowed to charge up to five (5) lunches with the cost of these lunches added to his/her account balance. After five (5) lunch charges, the Food Service office will contact the parent/guardian to inform of these charges and request payment. While the maximum number of allowable charges is five (5), the Board of Education acknowledges that each student deserves to have the dignity to choose his/her meal regardless of payment status. In the case the student is over the allowable limit of five (5) charges without payment, the student will continue to be offered his/her choice of meal. The cost of this meal will be added to the lunch account and the balance will need to be paid as soon as possible. Every effort will be made to collect the payment due on accounts. When an account has a negative balance of five meal charges, the building principal will contact the parent/guardian to arrange payment. Account balances and payment collections are not to be discussed with students at any time. In the case that a student does not have money on his/her account, there will be no charging of “extra” items or ala carte (snack) items.

ADULT CHARGING

There will be no adult charging (employees, volunteers, or visitors) of school meals.

ANNUAL NOTIFICATION

The Food Service Department will provide notice to all parents on an annual basis prior to the opening day of school, outlining the requirements of this regulation. The regulation shall also be published in an appropriate school-based publication.

 

Adopted: September 6th, 2010

Revised: August 28th, 2014

Revised: Summer 2017


Charge Meal Policy-Vestal

Click Here To view Vestal's Charge Meal Policy.


Charge Meal Policy-Whitney Point

Unpaid Meals/Charge Policy

a)      If a student does not have funds to pay for a meal, the student may receive up to five reimbursable meals (that are available to all students), and will not be permitted to exceed this limit until the outstanding charges are paid in full;

b)      If a student's prepaid meal card or account has been exhausted, he or she will be given a grace period where no more than five reimbursable meals (that are available to all students) may be provided to the students, to allow time for the meal card or account to be replenished.

c)      The only item(s) permitted to be served are a complete meal or milk. A la carte items such as snacks or ice cream will not be available to students with zero or negative balances;

d)      The District's point-of-sale system will track all charges and payments;

e)      If a student comes to school without a meal, and has exceeded the maximum reimbursable-meal limit, the District may provide a reimbursable meal (that is available to all students) so that he or she does not go hungry that day;

f)       If financial hardship exists, parents and guardians are encouraged to apply for free or reduced priced meals for their child/children.

f)       As appropriate, District administration may contact Social Services to report a student's consistent failure to arrive at school with a meal or the means to purchase one.

Unpaid meal balances will be addressed directly with the student's parent or guardian who is responsible for providing funds for meal purchases; discreet notifications of low, exhausted, or deficit balances will be sent at appropriate intervals during the school year. The notification may include a repayment schedule, but will not incur any interest or fees related to meals charged during the grace period. District administration will further consider the benefits of attempted collections and the costs that would be expended in collection attempts.

 


Charge Meal Policy-Windsor

Subject: Charge Meal Policy

The purpose of this policy is to insure compliance with federal reporting requirements for the Child Nutrition Program and to provide oversight and accountability for the collection of outstanding meal balances. Federal reporting requirements do not allow the Child Nutrition Program to charge meals. Students may pay for meals in advance, at time of purchase or make electronic payments.

The Windsor Central School District Board of Education recognizes that, on occasion, students may forget to bring money to school. To ensure that students do not go hungry, but also to minimize the fiscal burden to the District, the Board will allow students who forget money to "charge" the cost of the meals to be paid back at a later date.

Student Charging – A student will be allowed to charge up to five (5) lunches with the cost of these lunches added to their account balance. After five (5) lunch charges, the Food Service office will contact the parent/guardian to inform of these charges and request payment. In the case a student is over the allowable limit of five (5) charges without payment and the Food Service office has been unsuccessful in collecting charges owed, the building administration will be contacted to assist in collection efforts. The cost of additional charged meals will continue to be added to the student’s account and will need to be paid for as well. This will continue until payment is made. There will be no charging of "extra" items or ala caret (snack) items until the account is paid and in good standing.

Adult Charging – There will be no adult charging (employees, volunteers or visitors) of school meals.

Annual Notification – The school district will provide notice to all parents on an annual basis prior to the opening day of school, outlining the requirements of this regulation. The regulation shall also be published in an appropriate school-based publication.

The Superintendent of Schools and his/her staff will develop rules and regulations concerning meal charges.

Reviewed: 8/2/17

BOE:


Harpursville Charge Meal Policy

To View Harpursville's Charge Meal Policy click here.